How to Reduce Costs and Procurement Fees

How Pre-Negotiated Contracts Can Reduce Indirect Expenses

Reducing indirect expenses is critical for organizations who want to maximize profitability. These non-core areas—such as telecom, printing, print items, and express mail — drain budgets and take up your team’s time if not managed efficiently. That’s where ACC comes in, offering pre-negotiated contracts that give your procurement team access to better rates and streamlined services in key expense categories.

ACC specializes in helping businesses reduce costs quickly and effectively by leveraging pre-negotiated contracts across non-core spend areas.

Here’s how ACC can help your company achieve substantial savings while improving efficiency in expense areas like Telecom, Print, Promo / Apparel, SaaS, and Express Mail.

What are Pre-negotiated Contracts?

A pre-negotiated contract with ACC is an agreement that ACC has already secured with trusted suppliers and service providers in key spend areas. These contracts provide your organization with immediate access to discounted rates and favorable terms without the need for direct negotiations.

By leveraging ACC’s collective buying power across multiple clients, your company benefits from significant cost savings, time efficiencies, and streamlined services in categories like Telecom, Print, Promo / Apparel, and Express Mail — allowing you to cut expenses and focus on your core operations.

How ACC’s Pre-negotiated Contracts Work

ACC’s pre-negotiated contracts provide access to reduced rates and improved service terms, taking the hassle out of vendor negotiations. These agreements are designed to offer immediate savings by pooling purchasing power across companies. By using ACC’s contracts, your procurement team can avoid time-consuming negotiation processes while still benefiting from top-tier rates and terms.

Print Materials

While digital communication has grown, print materials—such as business cards, brochures, forms, letterls, signage, and marketing collateral—remain essential for many businesses. ACC’s national agreement on Print Services help you:

Lock in lower prices on a wide range of print products, from everyday office documents to high-quality marketing materials.
Ensure consistent quality, as ACC works with reputable vendors who meet industry standards.
Reduce lead times and improve delivery reliability, ensuring that your print materials are available when needed.

Whether you require large-scale printing or custom orders, ACC’s contracts ensure that you receive excellent value without the administrative burden of managing multiple print suppliers.

Promotional Items & Apparel

Promotional products and branded apparel play a significant role in brand awareness and employee engagement. However, sourcing these items can be costly and time-intensive. ACC’s national provider agreement provides:

Discounted rates on promotional items and branded clothing, including corporate apparel, gifts, and marketing giveaways.
Simplified vendor management, consolidating your promotional needs under a few trusted suppliers.
Access to a wide range of high-quality products, ensuring that your brand is represented consistently and with the best materials and designs.

With ACC’s contracts, you’ll get the right promotional products and apparel at the right price, enhancing your marketing efforts without overextending your budget.

Telecom

Managing telecom costs—whether for phone systems, internet services, VoiP, or data plans—can be a significant challenge. Telecom expenses are often complex and variable. They can get away from teams, and companies wind up paying for lines and services not in use. ACC simplifies the process by offering pre-negotiated contracts that include:

Lower rates on voice, data, and cloud services, helping you reduce telecom costs without sacrificing service quality.
Streamlined billing and contract management, so you can avoid the hidden fees or overcharges that are all-to-common in telecom contracts.
Improved customer support, since ACC partners with top-tier providers who are incentivized to offer superior service.

By partnering with ACC, you’ll gain access to telecom solutions that reduce costs while enhancing your business’s operational efficiency.

Express Mail & Small Parcel

Shipping costs, especially for small parcel and express mail, can be a major drain on company resources. ACC offers pre-negotiated express mail contracts that provide:

Lower shipping rates for express and priority services, whether for small parcels or large shipments.
Faster, more reliable service, ensuring that important documents and products arrive on time without incurring premium costs.
Consolidated invoicing, making it easier to track shipping expenses and reduce administrative headaches.

By leveraging ACC’s express mail contracts, you can lower shipping expenses while maintaining the speed and reliability your business requires.

Things to Consider

Before engaging with ACC or any cost reduction firm, it’s important to evaluate a few key factors:

Vendor Fit: Make sure the pre-negotiated suppliers can meet your unique needs in the long term, especially as your business evolves.
Scalability: The terms should allow for flexibility, ensuring the contracts can grow with your business as your requirements expand.
Service Quality: Cost savings should not come at the expense of quality. ACC carefully vets its partners, but it’s always a good idea to review the service levels provided.

Why ACC’s Pre-Negotiated Contracts Are a Smart Cost-Reduction Strategy

Immediate Savings: ACC’s pre-negotiated contracts are ready to use, meaning your business can start benefiting from reduced rates right away without lengthy negotiations or sourcing efforts.
Economies of Scale: By pooling the buying power of multiple clients, ACC secures deals that are more favorable than what most companies could negotiate on their own. Even smaller businesses can benefit from large-scale discounts.
Vendor Optimization: Managing multiple vendors across various categories is time-consuming. ACC streamlines your procurement process, reducing the need for juggling multiple contracts, invoices, and negotiations.
No Risk Models: ACC’s services often come with performance-based pricing, meaning they only get paid if they deliver savings. This risk-free approach ensures that you get tangible benefits without upfront costs.

Final Thoughts: ACC’s Role in Your Cost Reduction Journey

ACC offers a proven path to reduce costs in crucial spend areas such as telecom, print, promo/apparel, and express mail. Our pre-negotiated contracts provide immediate access to lower rates, streamlined vendor management, and scalable solutions that can grow with your business. For organizations who want to reduce overhead, save time, and improve efficiency, partnering with ACC is a smart, low-risk way to unlock new levels of financial performance.

Interested in learning how ACC can help your business save on indirect expenses? Get in touch with us today to explore tailored solutions that fit your specific needs.